Call for Exhibitors

Exhibition and Sponsorship brochure & reservation form

Palazzo dei Congressi_Layout

General information about Exhibition and Sponsorship

The EMPC-2019 exhibition will be held over 2.5 days from 17-19 September and will comprise a shell scheme within the exhibition hall at the Palazzo Dei Congressi.

Early bookings are strongly advised. Early bookers will receive a significant discount on the normal stand price.

The shell scheme will consist of 3x2mts stands at 3.600€ + VAT

Details of bookings and Exhibition Hall layout are available at the bottom of the page. The Exhibition Hall is positioned adjacent to the technical session rooms to encourage flow into the exhibition. Coffee and meeting tables are also located in the Exhibition Hall.

Exhibition space

To facilitate contact with delegates, the exhibition area is positioned adjacent the technical sessions and refreshment space. Meeting tables will be dispersed in the exhibition space. 

Booth construction

All exhibition spaces will be provided with a shell scheme and of a first come first served basis. Depending on the requested sq.m, the shell scheme will be adapted to the given size of the exhibition space.

Booth construction will include:

  • Back and side wall – wooden color
  • Front sign board for company name
  • 1 spotlight
  • Carpet
  • One table
  • Two chairs
  • One wastebasket
  • 3kw Electricity connection & consumption
  • Daily cleaning

Additional furniture can be booked (info and catalogue will be available on www.empc2019.org)

If your booth is left unattended we recommend locking away any valuable objects. The exhibition area will be locked during the night. Night surveillance will be provided.

 

Assembly and dismantling times, opening times of the exhibition

Assembly                                     

Monday, September 16, 2019

14.00 – 20.00

Opening times exhibition

Tuesday, September 17, 2019

08.30 – 18.00

Opening times exhibition

Wednesday, September 18, 2019

09.00 – 18.00

Opening times exhibition

Thursday, September 19, 2019

08.30 – 13.00

 

Dismantling

Thursday, September 19, 2019

13.00 – 18.00

Please note that the exhibitors’ stands have to stay open during the official opening times.

 

Exhibitor registration

Depending on the size of the booth each company gets the following full conference registration:

6-9 sq.m – 1 exhibitor registration

>9 sq.m – 2 exhibitor registrations

Registration includes: conference access, coffee breaks, lunches, welcome cocktail and gala dinner.

Access to exhibition area is free, but further booth participants will need to be registered. Additional lunch tickets and gala dinner tickets will be available for purchase.

 

Exhibition price

Early bird exhibition space 3mx2m by December 18th, 2018 > 3.000€+ VAT

Exhibition space 3mx2m after December 18th, 2018 > 3.600€ + VAT

The price is valid for the whole congress and includes the services listed below.

 

Deadline for reservation is 31st May 2019.

After this date, exhibition spaces will be granted only upon availability and approval by IMAPS and will contain a surcharge of 250 €.

All exhibition spaces will be allocated on a first come first serve basis.

 

General information

  • It is mandatory to wear the badges while being at the venue. You will receive your exhibitor badges at the registration desk.
  • Exhibitors registrations included in the exhibition package are entitled to participate at the coffee breaks, lunches and evening programs of the EMPC-2019.
  • Advertising media
  • The distribution of any advertising media outside your booth is not permitted.
  • Corporate events
  • It is strictly prohibited to the sponsors and exhibitors to organise any corporate events at any point during the congress or during the social events.
  • Exhibitors are strongly advised to take out civil liability insurance and to insure goods against theft.
  • Request for cancellation of exhibition space must be sent by e-mail to the Organiser.

The refund policy is:

75% refund for cancellations received by March 31st, 2019

50% refund for cancellations received between April 1st 2019 and June 30th, 2019.

No refund for cancellations received after June 30th, 2019.